New LTB Forms
The new notice and application forms are now available on the Landlord and Tenant Board website.
But don’t worry if you still have a drawer full of the old forms. You can still use them until May 31st, 2015. Just be aware that if you use an old form after May 31st, it may cause a delay in the processing of your application.
What’s new, you ask?
- On all the new notices and applications, any reference to Agent has been removed. You only have a choice between Landlord and Representative. As long as you can prove at the LTB that you meet the definition of Landlord under the RTA (you act as a landlord e.g., sign leases, allow occupancy, accept payment of rent etc.), non-profit housing staff or property managers should be able to complete the form as the Landlord. See Interpretation Guideline #20 for details.
- On the new application forms, the area to make a request for accommodation under the Ontario Human Rights Code or for French language services has been expanded. There is also space on the last page under Part 2: Information Required to Schedule the Hearing where you can indicate dates you are NOT available for a hearing.
- The best thing about the new N5, N6 and N7 notices of termination is that they are designed to remind you to include dates, times and specifics. Unfortunately, there are only three slots to insert details. Attach extra pages with details, if you run out of room.
- The LTB has revised the new N8 Notice to End Your Tenancy at the End of Term. They have replaced the original 3 slots for details with a single large textbox to allow for more dates, times and specifics. To be successful at the LTB on an L2 application based on an N8 notice for persistent late payment, you will need to establish a pattern of late payment (over at least a 12 month period). Now you have lots of room to describe each event and explain your reasons for giving the notice.
- The LTB will start serving the notice of hearing and the application to both the applicant and the respondent by mail starting July 1st, 2015. Right now, landlords or tenants who file an application (applicant) are responsible for serving these documents on the other party (respondent). This new process will help cut down on claims by parties complaining that they never received the documents. Even though the new forms refer to the LTB serving the application and notice of hearing, you should continue to serve the notice of hearing and the application on tenants and keep a copy of the certificate of service until June 30th.